Event organization is a very dynamic, creative, and exciting profession. At the same time, it is a complex and demanding process that requires detailed knowledge of all its elements and quality cooperation with reliable partners. As part of the NS Promo team, which has 14 years of experience in this field, we had the opportunity to cooperate with various suppliers and get to know some new and unusual professions. In this blog, we want to present the necessary suppliers and the ones, specific partners who make our events to be exceptional.
1. Landlords – Location is important
Whether it is an elegant banquet hall, a charming garden, or a modern space with a panoramic view, we carefully select locations that will match the theme and character of the event. We believe that the appropriate location is the foundation of the event’s success, and quality cooperation with lessors is extremely important.
2. Suppliers of technical equipment and furniture – Quality is implied:
Verified suppliers provide us with a wide range of equipment such as furniture, stages, tents, LED screens, sound systems, lighting, sanitary containers, and other large and small inventory, which ensures the fundamental technical prerequisites for the realization of the event.
3. Food and drink – Rich and tasty offer
To satisfy and delight all event participants, we cooperate with quality catering companies whose tastes leave no one indifferent.
4. Realizers of program content – item under attack:
Regardless of whether they are talented speakers, virtuoso musical or acting performers, skilled workshop workers, creative performers, expert lecturers, or educators, their presence makes the event unforgettable. We are aware of how important a high-quality and varied program is for the success of any event, and that’s why we cooperate with numerous organizers that we carefully select to ensure that our events achieve their purpose.
5. Print shops – Event branding:
Regular cooperation with printing houses allows us to create advertising material such as catalogs, brochures, and leaflets, as well as print solutions that enhance the event space.
6. Photographers and videographers – they will record all the special moments.
A lens and an experienced eye will provide material that brings emotions to life.
7. Decorators – will complete the magic of the environment:
By creating thematic decorations and space arrangements, these collaborators will contribute to the elegance and atmosphere of the event.
8. Professional animators – will complete the magic of any event:
They provide a variety of activities, interactions, games, and entertainment to engage the audience and create a joyful atmosphere.
9. Event Coordinators – They hold all the strings in their hands:
Their responsibility is to make sure that each segment, carefully and thoroughly planned, is executed as planned. At the same time, they will react quickly to any unforeseen situation and activity. They organize and control every element of the event.
10. Support staff – much-needed help:
Auxiliary workers, hostesses, waiters, cleaning staff, and orderlies are of great help because they take care of all the accompanying duties and enable the event to run smoothly.
11. Transport companies – impeccable logistics and efficient transport:
Many events require the transportation of equipment, decorations, food, and scenography, as well as the organization of transportation for guests and performers.
12. Security – security assurance and access control at the event:
Their expertise in crowd management, access control, and quick response in the event of a problem ensures that the event runs smoothly and safely.
13. Moderators and presenters – a key link in running the program:
They play a very important role and introduce the audience to the program, establishing the atmosphere, and adequately managing the event. Their communication skills, charm, and ability to adapt to different situations make them irreplaceable event participants.
14. Music performers – powerful energy and atmosphere:
Regardless of whether it is a band, a solo performance, or a choir, the choice of music has a significant impact on the overall impression of the event. Their talent and skill leave a strong impression on the audience.
5. Competent institutions – compliance with all legal regulations:
It is often necessary to cooperate and communicate with competent institutions to ensure compliance with regulations and obtain all the mandatory permits. These include city authorities, the police department, fire services, health institutions, communal services, SOKOJ, and many others.
Besides the regular suppliers, sometimes it is necessary to engage some specific ones. In the following part, we present some of them:
1. Producers of special effects – will leave everyone breathless:
For a wow effect, special effects producers can provide fireworks, smoke machines, laser projections, or others that will create an unforgettable experience.
2. Modelers and Sculptors – Creating 3D Magic:
Sculptors and modelers are our favorite partners because of their skills. They can create objects and sculptures from clay and Styrofoam, Styrofoam, and other materials in 3D form. Whatever we envision, they will make it a reality.
3. Artisans – The magic of scenographic creations:
Artisans or craftsmen are our key partners. They turn our ideas into reality by creating various scenographic solutions and using their skills. Whether it is the production of stands, metal structures, decorations, or some other wooden elements, these suppliers give authenticity to the events we organize.
4. IT experts and modern technologies – for the ultimate technological experience:
For events that involve technology, such as interactive screens, online systems or digital applications, hiring experts in these fields can be vital. Object mapping, VR and AR technologies will ensure attractiveness on an even higher level.
5. Interpreters – for events of an international nature:
If you expect an international audience, hiring interpreters or simultaneous interpreters can facilitate communication and allow everyone to participate and understand the event in their language.
6. Composers and conductors – Art of sound and spectacular performances:
A specific event requires a specific program, so the engagement of specially prepared arrangements or the engagement of a symphony orchestra can be an excellent proposal for the musical part of the program.
7. Costume designers, scenographers, and directors – For artistic experiences:
Their creative approach and expertise are key to creating the most demanding, special, and unique events.
8. Artists – Enriching events with talent:
Regardless if they are actors, singers, fire eaters, silk acrobats, jugglers, or a children’s choir, their talent and performance leave a deep impression on the audience.
9. Alpinists – Altitude Masters:
Mountain climbers have the skills and permission to climb high positions. Their help is necessary when it is necessary to mount, hang or place elements in hard-to-reach places, and precisely these positions give an additional dimension of attractiveness to our events.
10. CNC machine operators – for the best scenographic solutions and details.
When we need precise and attractive solutions, a CNC machine is an unmistakable option.
This list can be much longer but also different because each event is a unique experience and requires some new or special engagements.
We at the NS Promo Team know how important it is to organize outstanding events. We believe this key factor sets us apart. To succeed, it is important to know the process well and adjust the choice of collaborators according to that, but also according to the topic, goals, and expected effects.
If you want your next event to be organized down to the smallest detail, in cooperation with professionals from various fields, contact the NS Promo team and let us create a spectacular event that will be the talk of the town for a long time.